More and more and companies are becoming increasingly observant of their employees. They mostly monitor communication and activities on the job. The American Management Association (AMA) reports that in a 2005 survery, companies continue to record and review the said two. This monitoring includes checking:
- phone calls
- e-mail messages
- Internet connections
- computer files
This is mostly due to the increase in available to technology to employees, including e-mail and advanced online capabilities.
This monitoring is not limited to watching employees online. 51 percent of companies say they participate in video surveillance for security purposes. 31 percent admit to monitoring their employees’ outgoing phone numbers. 53 percent companies also practice the use of key cards for employees to access their jobs.
Here are some important statistics:
- Of the companies that monitor employee behavior 80 percent notify employees of this activity
- Employers have policies monitoring abuse of the following
- personal e-mail - 81 percent
- personal instant messenger use - 42 percent
- operation of personal Web sites during office hourse- 34 percent
- personal postings on corporate blogs - 23 percent
- operation of personal blogs during office hours - 20 percent
- Companies are steadily becoming strict in implementing their policies.
- 26 percent say they have fired workers for internet misuse
- 25 percent say they have terminated employees for for e-mail misuse
There are mixed opinions about these monitoring policies. Some groups feel that this is a violation of employees’ rights to privacy. Organizations such as Workplace Fairness and Privacy Rights Clearinghouse are working to have legislation that protects employees’ rights to privacy in the workplace. Companies on the other hand feel that since the equipment belongs to and are operated by them, employees must comply to company policies with regards use of technology and other office equipment.
To help you with this, here are some tips that you might find useful:
Review your company’s handbook
All companies hava a set of rules and regulations and guidelines about what are and what are not acceptable. You should be given a copy of this once you become an employee of your company. If you are newly hired, your HR department should inform you about them. If you have forgotten about them, it is a good time to review your company policies.
Don’t use company e-mail for private messages
Do not use your company e-mail to forward jokes or other stuff to your colleagues or friends. Your company’s network administration monitors all incoming and outgoing e-mails. If this seems like a violation of your privacy, experts say that if your e-mail system is owned by your employer, your company has right to review its contents.
Always assume your messages will be shared with others
Admittedly, it’s fairly easy to click on “Forward” rather than “Reply” and send your messages to others. And it’s not uncommon to even accidentally hit the “Send to All” button, which can result to some very embarrassing situations. If your message is meant to be private, call the intended recipient instead of using e-mail.
Keep your passwords private
Just imagine if people (even one or two) know your password, they can access your computer when you are not in the office. If you have not memorized your password, keep it in a secure place where only you can find it.
Stay off sensitive Web sites while at work
Your network admin always knows which sites you visit. Every time you visit a site, you leave an electronic finger print. Not to mention that your computer screen can be viewed by colleagues or managers who pass by your work area. Some websites and online activities such as credit management sites, managing your bank account online (not to mention shopping for things like lingerie) can make you (or what you are viewing in your monitor) the topic of conversation in your office.
Turn off your computer
Every time you leave your desk, make sure you turn-off, or at least lock your computer. Just like having other people know your password, anyone can use your computer. They can click on your navigation bar and see what websites you have visited. And worse, if you happen to leave your email open, they can read your mail, and send a message under your name.
Pay your bills at home
The company mailroom is not the place for your bills to be. Your credit card bills, or size of your mortgage are some things your colleagues need not know about.
Keep your paycheck away from wandering eyes
Paychecks should be kept private. When colleagues see each others paycheck, they tend to compare salaries and can lead to some issues. Do not leave your paychecks lying around. A colleagues might find it and share the amount with your other colleagues.
Report to work on time
Some companies have security key card systems that allows you access to your building. Through these key guards, management would know what time you came in and reported for work. They also have surveillance cameras which also monitor (and record) whereabouts, your time of arrival and departure.
Don’t use a company-issued credit card for personal purchases
Sales representatives and other executives are given credit cards for business-incurred expenses (supposedly). Using your company-issued credit cards to buy personal items would let the accounting people know a lot of things about you, like say, your cup-size. So if you want to keep those things private, use your personal credit card to buy personal items.